Privacy Policy

Last updated: November 2026

Talyn Recruitment Group (ABN 37 214 739 717) is a specialist permanent-placement recruitment agency. We are committed to protecting the privacy of candidates, clients, and website visitors, and we handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

A copy of the Australian Privacy Principles is available at oaic.gov.au.

1. About this policy

This policy applies to all personal information Talyn Recruitment Group collects in connection with our recruitment services. It covers candidates, prospective candidates, clients, and website visitors.

2. What we collect

For candidates and prospective candidates, we collect:

• Name, email address, and phone number
• Work rights and visa status
• Salary expectations
• Your CV, and the details it contains or that we extract from it, such as your location, employment history, skills, qualifications, experience, and notice period

For client enquiries, we collect your name, company, work email, phone number (optional), the role you’re hiring for, and anything you include in your message.

Technical data: we use limited technical information (such as your IP address) temporarily to keep our forms working and prevent abuse. We don’t store it as part of your record.

Sensitive information: your CV may contain sensitive information, such as health details or ethnic origin. We don’t ask for it, and our assessment isn’t designed to use it. If you’d prefer, leave it out of your CV.

If you don’t provide your information: we may be unable to assess your suitability for roles or put you forward for specific positions.

3. How we collect it

We may collect your personal information:

• Through our website, when you submit an application or enquiry at talyn.com.au
• Directly from you, by phone, email, or in person
• Via a job board such as SEEK, if you apply to a role we’ve advertised, including a role we advertise for an employer whose name isn’t shown in the ad
• Via referral, if a third party introduces you to us
• From an employer, if you applied to its own advertisement and it gives us your application to assess

We use analytics and advertising cookies to understand how our website is used and which ads lead to enquiries. We don’t use them for ad personalisation or remarketing, and we don’t send your name or contact details to advertising platforms. For every enquiry, we record the website that referred you to us, and the ad or campaign link if you arrived through one. You can block or clear cookies in your browser at any time; our Cookie Policy lists the cookies we use. Our forms are protected against spam and abuse by Cloudflare Turnstile; Cloudflare’s handling of the limited data involved is described in its Turnstile Privacy Addendum (cloudflare.com/turnstile-privacy-policy).

Our website uses Google Analytics. Enquiries, and taps on our phone number or email address, are reported to it from our own server without names, emails, phone numbers or other personal details.

We keep a simple daily count of how many times each page of this website is opened and the kind of place visitors came from (for example a search engine, LinkedIn or an advert). The count is kept on our own server, uses no cookies, and records no IP address or anything else that identifies a visitor.

4. How we use it

We use your personal information to:

• Assess your suitability for roles we are recruiting for
• Match your profile to relevant opportunities, including roles not yet advertised
• Contact you about potential placements
• Present your profile to a prospective employer, where you’ve applied or agreed to be put forward (see Disclosure below)
• Maintain our candidate records for current and future opportunities

If an employer gives us your application to assess, we assess you for that role. We may keep your details and consider you for other roles, but we’ll contact you before putting you forward and do nothing further without your agreement.

5. Disclosure to third parties

Prospective employers: we share your details with a hiring employer only for a role you’ve applied to, or agreed to be put forward for. We never present you to a client speculatively without your consent.

Service providers: we use third-party service providers, including email, cloud and AI processing services, to help run our business. Some of them process or store information outside Australia, including in the United States. Where that happens, we take reasonable steps to ensure your information is treated consistently with the Australian Privacy Principles.

We do not sell your personal information, and we do not share it for marketing purposes unrelated to recruitment.

6. Automated processing

We assess applications with technology we built and run on our own systems. It reads the information in your application, such as your work history, skills, experience, qualifications, location and work rights, and uses it to sort and prioritise applications against the employer’s brief.

This affects which applicants we recommend to an employer for interview, including when we screen applications for an employer. A member of the Talyn team reviews every recommendation before it reaches an employer. Applications the software places outside the recommended group may not be reviewed individually by a person.

You can ask us to explain or review how your application was assessed by emailing privacy@talyn.com.au. No online service is ever completely without risk, but we take reasonable steps to protect your information and limit unnecessary exposure.

7. Keeping in touch

We may contact you about roles we believe match your profile. You can opt out of this contact at any time by emailing privacy@talyn.com.au with the subject line “Opt Out”. Opting out doesn’t affect any active application or placement already underway.

8. How long we keep it

We keep your personal information only for as long as it’s needed for the purposes described in this policy. When it’s no longer required, we delete or de-identify it. You can ask us to delete your information at any time (see Your rights), and we’ll do so except where we’re required by law to keep it. When you ask us to delete your information, we delete or anonymise your record and delete your files. We may keep limited records, such as emails we’ve sent, the record of your request and invoices, for as long as they’re needed.

9. Keeping it secure

Your personal information is held securely, primarily on systems located in Australia. Some of it is handled by the overseas providers described in section 5, and where that happens we take reasonable steps to ensure it is treated consistently with the Australian Privacy Principles. We take reasonable steps to protect it from misuse, loss, and unauthorised access, modification, or disclosure. Access is limited to authorised personnel.

Data breaches: if a data breach is likely to cause serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC), in line with our obligations under the Privacy Act 1988 (Cth).

10. Your rights

You have the right to:

• Access the personal information we hold about you
• Correct anything inaccurate, incomplete, or out of date
• Ask us to delete your information, subject to any legal retention obligations
• Opt out of being considered for future roles at any time

To exercise any of these, email privacy@talyn.com.au. We’ll respond within a reasonable time, usually within 30 days.

11. Complaints

If you believe we’ve handled your personal information in a way that’s inconsistent with the Australian Privacy Principles, please contact us first at privacy@talyn.com.au. We’ll respond within a reasonable time, usually within 30 days.

If you’re not satisfied with our response, you can complain to the Office of the Australian Information Commissioner:

• Website: oaic.gov.au
• Phone: 1300 363 992

12. Changes to this policy

We may update this policy from time to time. The current version will always be available at talyn.com.au/privacy.

13. Contact us

Talyn Recruitment Group
privacy@talyn.com.au
talyn.com.au